Meeting Agenda Template
Sharon Swing
 This article provided by the Engstrom Institute Want to strengthen your capacity to have effective meetings? The following agenda template used by some of the most skilled facilitators will help insure that you think through the right critical issues before your meetings—the content to be covered, the process, and the desired outcomes. It is shared complements of Swing Consulting (www.swingconsulting.com). Simply type your text in the template to craft an agenda for an effective meeting. | Replace this text with meeting name | Meeting Host:
Insert name of person calling the meeting
Facilitator:
Insert facilitator's name
Note-Taker:
Insert recorder's name
Participants:
List participants | RSVP to:
Whom?
Location:
Insert locationv
Date:
Insert date
Time:
Insert start and stop time |
Purpose:
By the end of this meeting we will: Agenda: Time | Content | Process | Outcome | Start time
(sample) | List agenda item | Describe HOW the topic will be handled (presentation, brainstorming, open discussion, etc.) | How will we know when we are done with this agenda item; what will have happened or been decided? | | Meeting purpose | Leader describes | Participants aware of what will be accomplished in this meeting | | Prayer | Select a method—silent, leader prays, scripture read, or group prays in turn | God's leadership is acknowledged and participants reminded to listed for His guidance | | Review progress | Team members briefly report on completed assignments or progress (this can be handled along with RSVP, if possible, not taking meeting time) | Accountability is clear, progress is documented using project planner. Obstacles to completion are identified | | Decisions | Facilitator and leader review the decisions made in this meeting and clarify any questions | Documented decisions | | Assignments | Assignments clarified on project planner | Documented and clarified assignments | | Next Meeting Planned | Facilitator briefly lists agenda items to be covered in next meeting, as appropriate | Time, date and agenda set for next meeting | | Prayer | | |
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